Attending an international conference can be an exciting opportunity to network, learn, and share your research on a global stage.
But as a traveler in an unfamiliar country, it’s important to stay mindful of your surroundings and take proactive steps to ensure your safety. Whether you’re heading to Europe, Asia, or North America, these essential safety tips will help you stay secure and confident during your trip.
Before You Leave: Prepare Like a Pro
Proper planning is the first step to staying safe abroad.
Key Pre-Departure Tasks:
- Register with your embassy (Smart Traveler Enrollment Program for U.S. citizens)
- Make digital and printed copies of your passport, visa, ID, and travel insurance
- Share your itinerary with a family member or close friend
- Download key apps: maps, local transport, translation tools, and emergency contacts
- Research local laws, customs, and common scams in your destination country
Tip: Save local emergency numbers (e.g., 112 in the EU) and your hotel’s address in both English and the local language.
Hotel & Conference Safety
Where you stay and where you attend matter.
Hotel Tips:
- Choose hotels or Airbnbs with strong reviews and safety ratings
- Lock your doors and windows every time you leave your room
- Store valuables in a safe or locked suitcase
- Learn the fire exits and layout of your floor
Venue Tips:
- Wear your conference badge only inside the venue
- Stay aware of emergency exits and security protocols
- Don’t leave bags or laptops unattended, even during breaks
- Stick to official conference events and avoid off-site gatherings you’re unsure about
Out and About: Street Smarts for Conference Travelers
You’ll likely explore the city outside of conference hours. Stay alert and informed.
Safety Tips for Exploring:
- Avoid flashing cash or expensive gear in public
- Use registered taxis or ride-hailing apps (e.g., Uber, Grab, Bolt)
- Stick to well-lit, populated areas at night
- Don’t share your travel plans with strangers
- Keep your phone charged and bring a portable charger
- Know the location of your country’s embassy or consulate
Protecting Your Belongings
Professional pickpockets and opportunistic theft are common in tourist-heavy areas.
How to Minimize Risk:
| Do | Don’t |
|---|---|
| Use a money belt or anti-theft bag | Carry all your valuables in one place |
| Keep backup cards separate from your wallet | Leave your bag hanging off a chair |
| Use hotel safes for passports | Display conference swag in public |
| Carry a secure crossbody or zip bag | Store your phone in your back pocket |
Health & Emergency Preparedness
Unexpected issues can derail your trip if you’re not prepared.
Must-Have Items:
- Travel insurance covering health and theft
- A small first-aid kit (plasters, medications, etc.)
- Local health guidelines (especially post-pandemic regulations)
- Any necessary prescriptions in original packaging
- Emergency contact list (conference organizers, hotel, embassy)
Cultural Awareness = Safety, Too
Being respectful of the local culture can prevent misunderstandings and keep you safe.
- Dress appropriately based on local norms
- Learn a few basic phrases in the local language
- Avoid political demonstrations or controversial topics
- Observe how locals behave in public and follow their lead
FAQs
Is it safe to attend conferences in a foreign country alone?
Yes, if you take standard precautions. Choose safe accommodations, stay alert, and connect with conference peers for outings.
What if I lose my passport abroad?
Contact your nearest embassy or consulate immediately for assistance. Having a copy of your passport will speed up the process.
Are taxis safe in other countries?
Stick to official taxis or ride-hailing apps. Avoid unsolicited offers at airports or on the street.
